Company Operational Manual COM 2.1 Management Review Agenda	Doc No.: COM 2.1 Revision: 0 Date: 15 Apr 2023 Issued by: DPA Approved by: MD

Agenda Table

Agenda	AMR	QMR
Executive Summary	✓
Vessels Joined/Left Management	✓
Red Flags
A. KPI	✓
B. Quality	✓
B.1 Incidents	✓
B.2 Near Miss	✓
B.3 Port State Control Inspections	✓
B.4 Internal & External Audits	✓
B.5 Significant Observations	✓1
C. Safety	✓
C.1 Injury	✓
D. Environmental Compliance	✓
D.1 Percentage Completion of Fleet	✓
D.2 TPA	✓
E. Performance	✓
E.1 Planned Maintenance System	✓
E.2 Technical Deficiency List	✓
E.3 SIRE Performance	✓
E.4 Security	✓
E.5 Ship Visits Plan and Execution	✓
E.6 Traffic Lights	✓
F. Input from Masters Review	✓
G. Management of Change		✓
H. Status of SMS Manuals		✓
I. Review of New Regulations		✓
I.1 Recruitment & Training Status		✓
I.2 Shore Training Status		✓
I.3 Key Retention Rate for Shore Staff		✓
I.4 Retention Status		✓
J. Review of Shore Resources (HR)		✓
J.1 Recruitment & Training Status		✓
J.2 Retention Status		✓
J.3 Attrition Status		✓
J.4 Reasons for Resignations & Termination		✓
K. Review of Ship Resources		✓
L. Review of Mission Statement, Policies, and Objectives in Consultation with Non-Managerial Staff		✓
M. Customer Feedback		✓
N. Procedure Review		✓
O. HSSEQ Review (A21a)		✓
Review of Action Items		✓

Agenda for HSSEQ Review (A21a - HSSEQ Review Report)

1. Review of Company circulars, alerts (Feedback, implementation)

2. Review of Training and drills ship and company (Shore staff training needs, drill plan, implementation, lessons learnt, training needs identified)

3. Review of Near miss reports, sharing of good practices (Analysis, action plan, fleet sharing)

4. Review of HSQE gazette / Newsletter (action plan, fleet sharing)

5. Review of Management of change (SMS, New take over, new equipment, modifications, significant findings, close out, action plan)

6. Review of Risk assessment

7. Review of new regulations (Implementation, fleet sharing, action plan)

8. Review of ISO 9001:2015 / ISO 14001:2015 / ISO 45001:2018

• i. Changes in external and internal issues relevant to the health, safety, environment, and quality aspects of the system including:
• 1.Needs and expectations of interested parties including compliance obligations
• 2.Legal requirements and other requirements
• 3.Significant environmental aspects
• 4.Risk and opportunities
• ii. Customer satisfaction and feedback from relevant interested parties
• iii. Performance of external providers
• iv. The effectiveness of actions taken to address risk and opportunities
• v. Monitoring and measurement results
• vi. Results of audits and evaluations of fulfilment of compliance obligations

9. Review of DSM (Significant issues, action plan)

10. Review of flag state circulars (Promulgation to fleet, implementation)

11. Review of Legal and other requirements (Statutory, Local and action plan)

12. Vessel visits (Significant Feedback, Procedure Improvement, Action Plan)

13. Audit performance of fleet and office (Internal / External audit plan compliance, Concerns, Extensions)

14. Review of HSSE Excellence campaigns (Current ongoing campaigns compliance, feedback and future plans)

15. Feedback / review HSSEQ-19 – Annual review of ship specific manuals (SOPEP / SMPEP, SEEMP, BIOMP, STS, MOB etc.)

16. Sample checks of reports as mentioned below